Wednesday, May 20, 2015

Things I learnt to improve communication at work

What happens when communication between people is not that efficient and clear in the business world? I am sure you know pretty well the following picture. Misunderstandings happen all the time when the actors in discussions, conversations or negotiations have an idea in mind which is tough to convey. Or when one is not really listening to the other and just have his own idea in mind.


Sadly, misunderstandings happen. Quite often. And this problem is time and money consuming. But above all, relationships get severely affected when expectation is betrayed, somehow, by too many assumptions.

What I learnt is that in order to make ideas caught by a partner and across the different communication channels, simple rules need to be followed. Let's go through some ideas.

Be careful to death by Power Point

According to a statistics, there are 300 millions Power Point users in the world. Everyday 30 millions presentations are done. It is pretty clear that a bad and boring presentation lead to bad communication and may bring undesidered consequences? Imagine you are trying to sell something but your presentation is damn bad.
  • Send content beforehand. Everybody will have an idea, and eventually will come with intelligent questions.
  • Attractive visuals. Put images as background. Nice images. Choose carefully images you plan to present. There are lots of media libraries with content ready and licensed to use. Don't simply steal from Google Images, you never know where your presentation is going and who's reading it.
  • 3 to 5 bullets, no further text. Use Power Point for what it is, a tool to visualize and summarize ideas. Not the script for your speech. Besides, people read faster than you speak, If you plan to fill your slides with text, just send them. You're useless.
  • Never, ever, look at the slides. Look at people.
  • Why are you presenting? Make sure you have a clear objective. Remember to follow the pattern why-what-how and not the other way round.
  • Pay attention to the overall message, and put some passion there.
  • Reherse, and ask for feedback.
  • Check remote control, check that your laptop is fine and make sure you have a backup on usb. Make it happen!

Again, don't bore people do death

You are presenting something to an audience, and soon you realize that from the bottom, people start snoring. You are boring them. My presentations were like that, some deeply technical speeches full of details. Since I started studying the art of presenting, my life changed. And I saved hundreds of lives.
  • Catch people's attention, say something great to start your presentation "Today I am here to change your life and make you rich!". You can even interact with people "how many of you know...?"
  • Keep eye contact, Otherwise you will lose the audience. 
  • Change tone of voice, presentations tend to get monotonous. A pitch from time to time will wake people up. DO YOU NEED AN EXAMPLE?
  • Make jokes, use an informal tone. Use a friendly tone.
  • Make a great unexpected conclusion

Video and teleconference

When the meeting is in a virtual room, first make sure that all the equipment works. To the purpose, connect some minutes before. Yes, common sense. But too many meetings starts late because the pin is wrong, the camera does not work and the voice is silent. Let's then summarize.
  • Check all the equipment is working fine in advance.
  • You may want to schedule meetings 5 minutes past the hour. That is 12:05, so people have time to move from one room to another, to setup a conference bridge or take a cup of coffee.
  • Speak clear and loud; and use your plain English. This may be a problem with non native speakers, not everybody has full control on english language. Keep it simple, then.
  • Remember to pay attention to people on the camera. If you are divided between a physical room and the camera, divide yourself between the two effectively.
  • Send material in advance, slides, documents and whatever is needed so people can follow you easily. 

Make emails more visual

People don't like reading flat, long, detailed emails. People will most probably read your email top to bottom, with a glance to bullets, possibly. Then here you have some ideas to make the most out of this channel.
  • Keep it short, but keep all the details in.
  • Use bullets to explain the main points 
  • Use bold, underline and italic.
  • Use colors to state that something deserves further attention
Blogger Tricks

Tuesday, May 20, 2014

Differences between Copyright, Copyleft and Creative Commons

Motivated by the suspension of famous Spanish writer Javier Marias' blog because of license infringement, I searched the web and found the following comparison of licenses to stay on the safe side when reusing, mentioning or modifying content found on the web.
The infringement was reported by Michael Magras: part of a post from his blog was copied in Marias' blog without acknowledging the authorship. This resulted in a claim to Wordpress blogging platform and consequent suspension of the blog.

All the three licenses have something in common: they all deal with author's rights. They just differs in the way they protect them. Let's get down to business.

Copyright

This is the most popular license, and unfortunately it's the most used one. It allows full rights to the owner of the work (that may not be the very author), and he's the only one that may decide what to do with it, whether to charge for it or not, besides having to request permission for usage. Distribution is only restricted to the owner of the creation, that means the license only allows possession but not distribution. This is usually applied to books, music, movies and software, as an example.


Tuesday, May 6, 2014

Your first meditation in three steps: Anapanasati yoga

There's a lot of buzz around meditation, and for those who are not into that, it sounds a bit like a mysterious way to achieve who knows what. Enlightenment, peace of senses, eternal pleasure or visits to other dimensions?

This is not exactly like that, but benefits that people receive by practicing meditation are tangible and immediate. Mind relaxation, better concentration and improved consciousness of oneself. The good thing is that everybody can meditate and no special preparation is needed nor a special place or time of the day.


Try this simple meditation technique to learn more about you
So let's dive into this fascinating world of meditation with one simple yet effective technique, it may be your first meditation ever. Follow these simple steps.
  1. Sit down comfortably on the ground, on a sofa or even lay down on your bed. Once you feel comfortable with your position, you are ready to start. Otherwise, make sure you make all the adjustments until you feel fine. There are precise meditation postures, but to get into the technique, you don't need to master them. Just make sure you feel good. An uncomfortable posture may distract you from what's next. 
  2. Close your eyes. Bring attention to the tip of your nose and observe the air flowing through it: observe the flow of air when inhaling and observe it again when exhaling. Feel the air in your nostrils when you inspire. Feel the air in your nostrils and on the tip of the upper lip when you exhale. That's it. Remember you are just observing your breath, you don't need to change the pace of your breathing. Just observe. 
  3. Observe your breath during 10 minutes. If you think previous step was easy, here comes the essential motivation of this method. Try, at least, to extend breath observation for some minutes, up to 10. Purpose is not getting distracted by other thoughts.
    That's all. Now let's discuss all the implications of this simple yet powerful method.
The purpose of this technique, known as Anapanasati yoga, is to enhance consciousness of yourself. Your thoughts wander throughout all the day randomly, you can't do much to control them. Your thoughts will drift, and so they'll do during this simple breath observation technique. But don't worry, this is a challenge that's part of the exercise. Just make sure you realize you jumped to other thoughts, to your family, your duties and obligations.

Don't feel guilty for that, but once you notice you have abandoned the practice, go back to it, go back to breath observation.
Don't expect things will happen. Keep expectation low. Just consider the way you feel once the session is over.
Once you are used to this practice, don't wait for the perfect moment for it. Every moment of the day and in any place it's perfect. In the bus, while waiting the subway... these are perfect places for Anapanasati yoga. You don't even need to keep you eyes opened. You can even observe your breath while walking in the street, this method won't take consciousness away from what's happening around you. And why not, try that for some minutes in front of your computer at work. Nobody will notice that!

This meditation is explained in its simplest form, there are lots of things one may do to complicate these few steps. But let's keep it simple, not for being simple it is less effective. Once you master this meditation, beautiful things will happen and you will be ready for the next step.

Tuesday, April 29, 2014

The Untouchables, shocking project by Erik Ravelo

Today I bumped into this project from the Cuban artist Erik Ravelo to raise awareness on abuses that are committed by society against children.

First image is referring to scandals related to pedophilia committed by Catholic church
Second image refers to sexual tourism in Thailand
Third image refers to war in Siria
Fourth image refers to organs traffic in poor countries, in which first victims are children
Fifth image refers to free and non controlled weapon license in the States
Sixth image refers to large food distributions that targeted children with low quality aliments (fast foods) causing obesity


I posted this image in my Facebook account and received different comments, some agreeing that strong message is delivered. According to some other friend, this project is disrespectful with Catholic people.
My first feeling is that a lot of painful truth is portrayed here, it makes one think.

See the whole project here
http://erikravelo.info/los-intocables/

Wednesday, March 19, 2014

Free Open Source Software in your company

The vast majority of companies in software industry struggle to cut costs down while trying to keep quality of software high, but this is not easy to accomplish. Software development is radically different from any other industry you may want to consider for a comparison; in order to be a successful firm neither large investments nor brute force are strategic assets.

The new wave of millionaire start-up businesses prove that besides a brilliant idea, user experience, great design and definitely competitive time to market are critical. Consider the main resource of any business: employees, as an example. Increasing number of employees does not ensure goals are achieved either faster or even with better quality (back to the start-up mention, Instagram started with less than ten employees). Nevertheless, hiring top class experts in this business may be the added value: experience and talent are essential when building intellectual value.